VILLAGE OF UNION
MEETING MINUTES
SEPTEMBER 13, 2023
The chairman called the monthly meeting for September to order at 7:15 pm at the Union Offices/Fire Hall at 500 Main St. The Open Meeting Laws were displayed for public reference. On roll call: Seyler – Aye, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Aye.
Ruby motioned to pass 1% additional allowable growth increase. 2nd by Feek. By Roll, Trustee vote as follows: Seyler – Aye, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Aye. Motion approved.
Hill motioned to adopt the 2023-24 Budget as prepared. 2nd by Ruby. By Roll, Trustee vote as follows: Seyler – Aye, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Aye. Motion approved.
Feek motioned to set the property tax rate by resolution at .50. 2nd by Ruby. By Roll, Trustee vote as follows: Seyler – Aye, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Aye. Motion approved.
Minutes of the August Board Meeting were reviewed. Ruby motioned to approve August Meeting Minutes. 2nd by Fritschle.
By Roll, Trustee vote as follows Seyler – Aye, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Aye. Motion approved.
Claims and Accounts were presented. Feek motioned to approve September Claims and Accounts. 2nd by Hill. By Roll, Trustee vote as follows Seyler – Aye, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Aye. Motion approved.
SEPTEMBER 2023
CLAIMS AND ACCOUNTS
NPPD:
WATER PUMP $ 266.60 (EFT) WATER FUND
FIREBARN (TOWN BLDG) $ 108.40 (EFT) FIRE FUND
TOWER (WATER) $ 182.60 (EFT) WATER FUND
AREA LIGHT RENTAL $ 11.44 (EFT) GENERAL FUND
STREETLIGHTS $ 424.45 (EFT) STREET FUND
LIFT STATION $ 71.60 (EFT) SEWER FUND
BALLFIELD $ 78.95 (EFT) PARK FUND
MAINTENANCE SHOP $ 31.58 (EFT) GENERAL FUND
CABOOSE $ 31.58 (EFT) GENERAL FUND
WINDSTREAM $ 108.24 (EFT) GENERAL FUND
RESERVES TRANSFER $ 183.00 SEP MONTHLY TRANSFER (EFT) SEWER FUND
CENEX FLEET FUELING $ 404.62 R1500-249.91/ MOWERS $154.71 (C) GENERAL & PARK FUNDS
NE DEPT OF REVENUE $ 245.41 SALES TAXES (EFT) GENERAL FUND
MENARDS-CAPITAL ONE $ 130.48 MAINTENANCE SUPPLIES (EFT) GENERAL FUND
TOTAL DRONE SOLUTIONS $ 1500.00 LAGOON MAINT (C) SEWER FUND
NOERRLINGER CONST $ 191.32 HYDRANT FLOW METER (C) WATER FUNDS
NPHEL $ 357.00 COPPER/LEAD & COLIFORM (C) WATER FUND
SORENSEN’S TREE & SHRUB $ 225.00 PESTICIDE APPLICATION FOR TREES PARK FUND
LONM-UTILITIES SEC $ 65.00 BACKFLOW WORKSHOP (C) WATER FUND
MELISSA HANSEN $ 1586.81 AUGUST PAY (C) WATER, SEWER & GENERAL & PARK FUNDS
STEVE HEYEN $ 74.15 REIMBURSE MOWER SUPPLIES (C) GENERAL FUND
STEVE HEYEN $ 2457.64 AUGUST PAY (C) WATER, SEWER, PARK, STREET & GENERAL FUNDS
SUMMER HELP $ 593.25 $10.50HR FOR 46 HOURS (C) PARK & GENERAL FUNDS
WILBUR-ELLIS $ 598.50 HERBICIDES (C) PARK & SEWER FUNDS
RIC ORTMEIER, CPA $ 2200.00 FY23/24 BUDGET PREP(C) GENERAL FUND
PAPILLION SANITATION $ 302.00 RECYCLING GENERAL FUND
TABLE ROCK ALERTING $ 7500.00 INSTALLATION OF SIREN GENERAL FUND
OREILLYS $ 301.61 OIL CHANGE SUPPLIES (EFT) GENERAL FUND
INTUIT $ 10.00 PAYROLL FEE (EFT) GENERAL FUND
US TREASURY $ 1158.64 MONTHLY DEPOSIT FOR WITHHOLDING (EFT) GENERAL FUND
USDA $ 21209.00 YEARLY SEWER LOAN PAYMENT SEWER FUND
$ 42,608.87 SEPTEMBER CLAIMS AND ACCOUNTS
$ 202,272.18 GENERAL FUND BALANCE AS OF SEPTEMBER 13, 2023
$ 2,593.13 PENDING DEPOSITS
$ 38,492.56 SEWER RESERVE ACCOUNT
$ 43,044.56 ARPA FUND ACCOUNT
+ 183.00 SEWER RESERVE TRANSFER FOR AUGUST $ 243,976.56 IN VILLAGE ACOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE- Clerk received CCNEDC email a draft of their funding agreement. The organization is underfunded and has asked the communities it supports to contribute $2 per resident, annually. The agreement includes what to expect for services that will be provided, and other legal requirements set by the State of Nebraska. The clerk received and completed a Sewer Rate survey for the NRWA. The clerk received notification of Copper Exceedance for the last water test. NDOT is requesting an updated Ordinance setting the speed zone throughout the corporate limit at 25mph.
CLERK REPORT – The clerk is working on end of fiscal year activities, to include State Budget, preparing for the ClerkBooks build, USDA reports, and Street Budget preparation.
Village Maintenance Report – Heyen reported 1,428,000 gallons of water pumped and ran for 245 hours. Increase is due to the draining of the tower and reliance of pumps only throughout the tower renovation. The lift station pumped 612,000 gallons of wastewater. The Morton’s trailer is leaking. Heyen will meet with them to see what needs to be done. Lagoon water lily growth is dying off after herbicidal application. Ruby suggested that it would be helpful if we added a snow blade to the utility tractor purchase.
Fire/Rescue Report: NTR
Union United Inc. Report: Annual golf tournament raised about $2200. The event was well attended with all slots filled.
New Business:
Kason Cade was present to address the interlocal agreement negotiation breakdown for the new rescue squad. Waconda HOA will have their own agreement apart from the Village’s. Cade reported that the vehicle has been purchased, and then stated that he and Kevin Gerken have been advised to stay out of the negotiations of the agreement. Cade also stated that the purchase of the squad is not binding Union to support it. The Board discussed the LOI emailed by the Nehawka Attorney and agreed that the $12,000 upfront payment of the Rescue Operations expense was not what was discussed previously. The clerk advised that she has requested information on how the $36,000 per year shared support was derived, and has received no documentation, as of yet. She also asked Nehawka’s attorney if it would benefit both parties to meet, without quorum, to discuss the terms in more depth. The Chairman assured that the budget was set at $15,000 this year to outfit the squad and share in the expenses for FY23/24. The next year will not include $10,000 for the squad set up, and the Board is willing to negotiate the terms of the interlocal agreement with the Village of Nehawka.
Ruby motioned to pass Resolution 23-06, Signing of the Year End Street Certification, and execute the Annual Certification of Program Compliance. 2nd by Hill. By Roll, Trustee vote as follows Seyler – Aye, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Aye. Motion approved.
Ruby motioned to approve two Work Orders, under our Master Agreement with Olsson, for Street Superintendent and Engineering Services. By Roll, Trustee vote as follows Seyler – Aye, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Aye. Motion approved.
Hill motioned to adjourn at 8:03pm. 2nd by Ruby. By Roll, Trustee vote as follows Seyler – Aye, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Aye. Motion approved.
The next regular meeting is scheduled for October 11, 2023 at the Union Fire Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office by October 6, 2022.
Charles J. Seyler II
Chairman
These minutes have been prepared by the village clerk and are certified to be true and accurate