VILLAGE OF UNION MEETING MINUTES JANUARY 8, 2025 The clerk called the monthly meeting for January to order at 7:01 pm at the Union Office/Fire Hall at 500 Main St. The Open Meeting Laws were displayed for public reference. On roll call: Seyler – Absent, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Absent. Fritschle motioned to appoint Ruby as chairman pro tempe in the absence of Chairman Seyler. 2nd by Feek. By Roll, Trustee votes as follows: Seyler – Absent, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Absent. Motion approved. Minutes of the December Board Meeting were reviewed. Feek motioned to approve December 11, 2024, meeting minutes. 2nd by Fritschle. By Roll, Trustee votes as follows: Seyler – Absent, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Absent. Motion approved. Claims and Accounts were presented. Feek motioned to approve January Claims and Accounts. 2nd by Fritschle. By Roll, Trustee votes as follows: Seyler – Absent, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Absent. Motion approved. JANUARY CLAIMS AND ACCOUNTS ACE HARDWARE PVC COUPLINGS 59.37 CORE & MAIN METER COUPLINGS AND TOUCHPADS 150.78 GRAINGER CHLORINE PUMP SUPPLIES 640.24 INTUIT QBOOKS PAYROLL FEES 28.00 Melissa Hansen DEC PAY 1,650.58 NE DEPARTMENT OF REVENUE 000567515 721.27 NE DEPARTMENT OF REVENUE SALES Sales Tax 189.02 NE PUBLIC HEALTH ENVIRONMENTAL LAB WATER TESTING 30.00 NPPD ELECTRICITY 1,314.24 OLSSON STREET SUPERINTENDENT SERVICES 242.37 ONE CALL CONCEPTS DIGGER'S HOTLINE 6.74 PAPILLION SANITATION RECYCLING 352.45 Steven Heyen DEC PAY 2,206.71 TOBY J HEYEN DEC PAY 853.70 TSC SUPPLIES FOR F-550 75.19 U.S. POST OFFICE STAMPS 112.00 UNITED STATES TREASURY 47-0540397 QB Tracking # 1648402714 408.04 UNITED STATES TREASURY 47-0540397 QB Tracking # 1648534714 1,194.90 WINDSTREAM PHONE 111.93 10,347.53 Dec 31, 24 ASSETS Current Assets Checking/Savings 1001 · Operating Account 156,814.91 1370 · Sewer Reserve 41,143.98 Total Checking/Savings 197,958.89 Accounts Receivable 1200 · Accounts Receivable 7,226.41 Total Accounts Receivable 7,226.41 Total Current Assets 205,185.30 TOTAL ASSETS 205,185.30 LIABILITIES & EQUITY Liabilities 1,008.68 Equity 3000 · Fund Balances 3100 · General Funds 3101 · Operating -19,853.38 3105 · Enterprise Lease 33,966.38 3140 · Park 14,192.98 3150 · Fire 37,801.86 Total 3100 · General Funds 66,107.84 3300 · Special Revenue Funds 3310 · Streets 73,695.85 Total 3300 · Special Revenue Funds 73,695.85 3700 · Enterprise and Utility Funds 3710 · Water 16,302.06 3720 · Sewer 7,292.89 3721 · Sewer Reserve 40,762.48 Total 3700 · Enterprise and Utility Funds 64,357.43 Total 3000 · Fund Balances 204,161.12 Net Income 15.50 Total Equity 204,176.62 TOTAL LIABILITIES & EQUITY 205,185.30 CORRESPONDENCE – The clerk received 2025 Membership Form for Keep Cass County Beautiful. An item will be added to February agenda to discuss continuing support for KCCB. CLERK REPORT – Audit waiver was filed on time. Quarterly and Annual reporting is almost complete. Village Maintenance Report – Heyen brought the wrong record book with him so he was unable to report totals. Ruby said to add them to the minutes when he turns the report in. Heyen reported 1,424,000 gallons of water metered and pumps ran for 250 hours. The lift station processed 948,000 gallons of wastewater with the pumps running for 79 hours. Heyen explained that he and Toby arrived in the village at 3:00am, prior to the last storm, to be on call and ready for any ice or snow removal. They charged 7 hours towards snow removal even though the storm didn’t produce ice or snow. Heyen asked that one of the Trustees check out a specific tree in the park area that he feels is dangerous, but still looks good with leaves on it. He wants to make sure someone else has deemed it unsafe before he removes it. Ruby agreed to take a look and let him know what he thinks, but said that he trusts Heyen’s opinion. Fire/Rescue Report: After experiencing a mutual aid fire call the day before, Ruby reported that the outbuildings of the RW house on US-75, outside the corporate limits, have been burned extensively. Union United Inc. Report: Hansen reported that she is working on scheduling clean up and highway cleanup for April 11 and 12, since the usual weekend falls on Easter weekend this year. Old Business: The amendments discussed at the December board meeting for the Union Personnel Manual, renamed from Employee Handbook, were made to the draft as approved by the Board. Trustee Feek read Resolution No. 2025-03 into the record. Fritschle motioned to adopt Resolution No. 2025-03, setting employment policies, regulations and personnel procedures for the Village of Union. 2nd by Feek. By Roll, Trustee votes as follows: Seyler – Absent, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Absent. Motion approved. New Business: Chris Keene was present to speak on behalf of the Union American Legion Auxiliary. The Board and Keene discussed the need for the Legion Auxiliary Hall to be used and maintained to preserve community and the history of Union it contains. They discussed the necessity of the building being insured before it is rented out again. The clerk was asked to research the cost of insurance through LARM and whether it was necessary for the Village to be a major or minor owner of the property in order for it to be insured by the Village’s policy. Ideas for fundraising were also discussed. A sponsorship drive for Nehawka and Union businesses to provide some support to the organization could be an option with yearly donations, so a budget can be figured. Feek motioned to table the Health Board findings and decisions on nuisance resolutions for abatement process until the Chairman recovers from illness and the Health Board can convene. 2nd by Fritschle. By Roll, Trustee votes as follows: Seyler – Absent, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Absent. Motion approved. Fritschle read Resolution No. 2025-04, to increase the water rates, into the record. The minimum monthly charge will increase $3.00 per month to $25.00 and the usage fee increases from $2.00 per 1000 gallons to $2.50 Feek motioned to adopt Resolution 2025-04. 2nd by Fritschle. By Roll, Trustee votes as follows: Seyler – Absent, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Absent. Motion approved. Feek motioned to adjourn at 7:34 pm. 2nd by Fritschle. By Roll, Trustee votes as follows: Seyler – Absent, Feek – Aye, Fritschle – Aye, Ruby-Aye, Hill – Absent. Motion approved. Charles J. Seyler II Chairman These minutes have been prepared by the village clerk and are certified to be true and accurate